The documents required for TEC certification depend on the applicant's status, the product category, the certification scheme and the current MTCTE procedure. Applicant registration documents (company evidence, authorisation letters, AIR and foreign OEM records) are separate from product application documents (specifications, BoM, test reports, declarations). Always use the official portal's current formats.
Preparing the correct documents is an important step in the TEC certification process. Manufacturers and importers applying under the Mandatory Testing and Certification of Telecommunication Equipment (MTCTE) framework need to ensure that their applicant details, authorisation records, product information and technical documents meet the applicable requirements.
The documents required for TEC certification depend on the applicant's status, the product category, the certification scheme and the current MTCTE procedure. An Indian Original Equipment Manufacturer (OEM) and an Authorised Indian Representative (AIR) of a foreign OEM may have different documentation requirements.
In this guide, Rego Services explains the main document categories applicants should prepare, including company registration records, authorisation letters, foreign OEM documentation, product details, Bill of Materials (BoM), test reports and application-related information. For the wider framework, read our complete TEC Certification Guide. Not sure your product is covered? See which products require TEC certification.
Before submitting an application, always check the latest official MTCTE instructions and prescribed document formats. Need help? Visit our TEC Certification Services page for assistance with TEC certification documents.
What Documents Are Required for TEC Certification?
The documentation process can be divided into two broad stages:
- Applicant/OEM profile registration: Documents establishing the applicant's identity, legal status and authority to handle MTCTE-related responsibilities.
- Product certification application: Product-specific information, technical documents, test reports and other information required by the applicable procedure.
The exact checklist depends on whether the applicant is an Indian OEM or an AIR representing a foreign OEM, as well as the applicable certification route.
1. Documents Required for Indian OEM Registration
An Indian OEM applying for MTCTE registration should prepare the documents prescribed by the current official instructions.
Company registration certificate or equivalent evidence
The acceptable evidence depends on the legal structure of the business. Official MTCTE guidance identifies examples such as:
- Company: Certificate of Incorporation issued by the Registrar of Companies.
- Partnership firm: Partnership Deed, as applicable.
- Sole proprietorship: Establishment Licence or equivalent acceptable registration evidence specifying the business address, description and activity.
Applicants should confirm the currently accepted documents for their specific legal structure.
Authorisation letter
An authorisation letter issued by the company or firm is required to authorise the individual responsible for MTCTE-related work. The name and details of the authorised individual should match the applicable portal requirements and submitted authorisation documentation. Use the prescribed format from the official MTCTE user instructions rather than relying on an unrelated generic letter template.
Additional company documents, where applicable
The current MTCTE procedure and applicant instructions may require additional corporate records or supporting evidence for profile verification. Do not assume that the basic registration certificate and authorisation letter are sufficient for every applicant. Check the current profile-registration checklist before submitting the documents.
2. Documents Required for an Authorised Indian Representative (AIR)
A foreign OEM generally needs an eligible Indian representative to handle the applicable MTCTE application process. The AIR should prepare the documents required to establish its own legal status, authority and relationship with the foreign OEM.
AIR company registration evidence
Examples of acceptable evidence, depending on the legal structure, may include a Certificate of Incorporation for a company, a Partnership Deed for a partnership firm, or an Establishment Licence or equivalent acceptable registration evidence for a proprietorship. Confirm the exact accepted document type against the current instructions.
AIR authorisation letter for the responsible individual
The AIR must provide the applicable authorisation letter identifying the individual responsible for MTCTE-related work on behalf of the Indian entity. The letter should follow the prescribed format and accurately identify the authorised person.
Authorisation letter from the foreign OEM
The foreign OEM must provide the applicable authorisation to its Indian representative for MTCTE-related responsibilities. The authorisation should comply with the current procedure, including any required information about the scope and validity of the authorisation.
MoU or affidavit, where applicable
The relationship between the foreign OEM and the AIR may need to be documented through the prescribed MoU or affidavit, as applicable under the current instructions. Use the official specimen and clauses provided by TEC. Do not assume that a generic commercial agreement automatically satisfies MTCTE documentation requirements.
Official reference: Department of Telecommunications — MTCTE Documents and FAQs.
3. Documents Required for the Product Application
Once the applicant profile has been established, the next stage involves preparing the product-specific application. Depending on the applicable product category and procedure, the following information may be required.
Product specifications
Prepare accurate product information, including the product name, model number, manufacturer details and technical specifications required by the portal. The submitted information should match the product configuration being assessed.
Bill of Materials (BoM)
The Bill of Materials identifies the components or modules used in the product, to the extent required by the applicable MTCTE procedure. Prepare the BoM using the format and level of detail prescribed for the relevant application, and ensure it is consistent with the declared model.
Essential Requirements and compliance information
Identify the applicable Essential Requirements (ERs) and prepare the compliance information required for the relevant certification scheme. The applicable ER depends on the equipment category. Do not use a generic checklist as a substitute for the product-specific requirements.
Test reports
Prepare the test reports required under the applicable procedure and testing route. Before submission, confirm that the reports:
- Relate to the relevant product or model.
- Cover the applicable test parameters.
- Meet the current requirements for the testing laboratory and report acceptance.
- Include the information and format required by the portal.
Acceptance of external or international test reports is subject to the applicable official conditions and notifications.
Prescribed declarations and supporting documents
The product application may also require prescribed declarations, undertakings, technical supporting information or other records. Check the latest user instructions and the application requirements displayed on the MTCTE portal.
4. TEC Certification Document Checklist
Use this checklist as a preparation aid. It is not a universal mandatory list for every application.
| Document category | Indian OEM | Foreign OEM through AIR |
|---|---|---|
| Company registration evidence | Required as applicable | AIR registration evidence required |
| Authorisation for responsible individual | As prescribed | AIR authorisation for responsible individual |
| Foreign OEM authorisation to AIR | Not applicable to an Indian OEM acting on its own behalf | Required as applicable |
| MoU or prescribed affidavit | Not ordinarily applicable to a domestic OEM's own application | Required where prescribed |
| Product specifications and model information | As applicable to the product application | As applicable to the product application |
| Bill of Materials | Where required by the procedure | Where required by the procedure |
| Test reports | As required by the applicable ER and procedure | As required by the applicable ER and procedure |
| Prescribed declarations and other technical records | As required | As required |
The current official instructions take precedence over this summary. Some documents may be required during profile registration, while others are requested during the product application or assessment stage.
5. How to Download the Correct MTCTE Document Formats
Applicants should use the official MTCTE resources for current document formats and application instructions. Follow these steps:
- Open the official MTCTE portal.
- Navigate to the Downloads section.
- Locate the latest MTCTE User Instructions.
- Review the relevant profile-registration and application sections.
- Download the applicable authorisation letter, MoU or affidavit formats where required.
- Review the current MTCTE procedure and relevant notifications.
- Confirm that the downloaded formats are appropriate for the applicant type and product.
Avoid relying on old templates from third-party websites when the official portal provides a prescribed format.
6. Common Documentation Mistakes to Avoid
Differences in name, registered address or legal details across documents may lead to queries. How to avoid it: Match submitted information to the official registration evidence.
The letter may name the wrong individual or ignore the prescribed format. How to avoid it: Use the current official template and check the person's details.
A foreign OEM's application may need extra authorisation or relationship documents. How to avoid it: Confirm the AIR checklist and MoU or affidavit requirements.
Differences between the application, BoM and test reports complicate review. How to avoid it: Cross-check name, model and configuration across all documents.
A report may not cover all parameters or meet acceptance conditions. How to avoid it: Confirm the ERs and accepted testing arrangements before testing.
Portal instructions and prescribed formats may be updated. How to avoid it: Download the latest official instructions just before preparing the application.
7. What Happens After Document Submission?
Document submission forms part of the MTCTE application process. The applicant profile, product information and supporting reports are assessed according to the applicable procedure. The process may involve:
- New user registration.
- Applicant/OEM profile registration.
- Product details and BoM pre-check.
- Application submission.
- Assessment and certification, where requirements are satisfied.
The authority may request clarification or additional information where necessary. Applicants should monitor the official portal and respond according to the instructions provided. Read our TEC Certification Process Guide for a step-by-step explanation of these stages.
Frequently Asked Questions
What documents are required for TEC certification in India?
Depending on the applicant and product, documents may include company registration evidence, authorisation letters, AIR and foreign OEM documents, product specifications, BoM, test reports and prescribed declarations. The exact list must be verified against the current MTCTE instructions.
What documents are required for Indian OEM registration?
The official instructions identify company or firm registration evidence and an authorisation letter for the individual handling MTCTE-related work. Additional information may be required under the current procedure.
What documents are required for an AIR applying for a foreign OEM?
An AIR may need its registration evidence, an authorisation letter for its responsible individual, authorisation from the foreign OEM and the prescribed MoU or affidavit, where applicable.
Is a Bill of Materials required for MTCTE certification?
Product details and BoM form part of the MTCTE application process. The applicable information and requirements should be confirmed from the current procedure for the relevant product.
Are test reports required for TEC certification?
The test reports and compliance information depend on the applicable Essential Requirements and certification scheme. Applicants should verify the required parameters and accepted testing route before submission.
Can I use a generic authorisation letter?
Do not assume that a generic letter is sufficient. Use the prescribed format and instructions published on the official MTCTE portal.
Where can I download MTCTE application formats?
Visit the official MTCTE portal and review its Downloads section for the current user instructions, procedures and prescribed formats.
How can I avoid documentation delays?
Check the current official requirements, use the correct document formats, ensure consistent company and product details, and verify that all required reports and authorisations are available before submission.
Need Help Preparing Your TEC Certification Documents?
Preparing the correct documents can help businesses organise their MTCTE application and identify missing information before submission. Rego Services Pvt. Ltd. can assist with compliance planning, documentation preparation and guidance on the applicable TEC/MTCTE requirements.
If you are a manufacturer, importer or foreign OEM working through an Indian representative, visit our TEC Certification Services page to discuss your product and documentation requirements.
Official references
Related TEC Certification Guides
Each guide below covers one stage of getting your TEC certificate in India under MTCTE. These requirements follow the current MTCTE Procedure v3.0 (TEC 93009:2024); always check the latest version on the official MTCTE portal.
- How to check the MTCTE product list — verify notified products and mandatory dates
- TEC certification process in India — the 10-step MTCTE application process
- TEC certification fees in India — administrative, evaluation and lab testing costs
- TEC vs BIS vs WPC approval — which approval applies to your product
- Products requiring TEC certification — which telecom and ICT products are covered
- TEC Certificate in India: complete guide — the parent guide to MTCTE
Reviewed by the Rego Services Compliance Team | Last Updated: October 2026 | Sources: TEC, MTCTE portal, Department of Telecommunications